Terms & Conditions

1. Introduction

Welcome to Warrior Spirit Health & Fitness Limited. These Terms & Conditions govern your trial, membership, training, and participation in any activities associated with the club, including in-person and online services.

By enrolling in our classes, using our website, or engaging with our club in any way, you agree to abide by these terms.

2. Membership & Fees

2.1 Membership Registration

All students must complete a registration form before participating in training. This includes providing relevant medical history, emergency contact details, and any additional safeguarding information where applicable.

2.2 Membership Fees & Payments

● All training fees, membership payments, and associated costs must be paid in advance (excepting pre-booked trial lessons).

● Payment methods accepted include credit/debit card, direct debit, bank transfer, or other club-approved payment platforms.

● Failure to pay membership fees may result in suspension from classes until outstanding payments are settled.

● Membership fees are non-transferable.

2.3 Refunds

● Refunds will not be issued for missed sessions, unless in exceptional circumstances at the discretion of Warrior Spirit Health & Fitness Limited.

● If a student cancels their membership within the first 14 days of joining, a full refund may be issued if no training has taken place.

● Refunds for long-term injuries or illness may be considered with medical evidence.

3. Class & Private Lesson Cancellations

3.1 Regular Class Cancellations

● Classes may occasionally be cancelled or rescheduled due to unforeseen circumstances, such as instructor illness or venue unavailability.

● If Warrior Spirit Health & Fitness Limited cancels a class, students will be offered an alternative session.

3.2 Private Lesson Cancellation Policy

● Private lessons must be cancelled at least 48 hours in advance to receive a reschedule opportunity.

● Failure to provide adequate notice will result in the full lesson fee being charged.

4. Code of Conduct & Behaviour

To ensure a safe and respectful training environment, all students and parents must adhere to the following:

● Respect instructors, fellow students, and all club personnel at all times.

● No foul language, bullying, or aggressive behaviour will be tolerated.

● Students must arrive on time, in appropriate training attire, and with the necessary equipment.

● Parents/guardians must respect instructor-led classes and avoid interfering with coaching unless invited to participate.

5. Safeguarding & Welfare

Warrior Spirit Health & Fitness Limited is committed to safeguarding children, young people, and vulnerable adults.

● All instructors and relevant staff are DBS-checked and receive safeguarding training.

● Any safeguarding concerns should be reported immediately to the designated safeguarding officer..

6. Use of the Club’s Website & Digital Resources

By accessing our website and online resources, you agree to:

● Use our website in accordance with UK laws and regulations.

● Not distribute, copy, or misuse any content from Warrior Spirit Health & Fitness Limited without permission.

● Not engage in any unauthorised sharing or distribution of club-provided materials.

7. Photography & Videography

From time to time, photographs and videos may be taken during training sessions for club marketing and promotional purposes.

● Any participant who does not wish to be photographed or recorded must notify the club in writing.

● Images and videos will be stored securely in line with GDPR regulations.

8. Liability & Assumption of Risk

Martial arts training involves physical contact and carries an inherent risk of injury.

● All students train at their own risk and must sign an assumption of risk form before participating.

● Warrior Spirit Health & Fitness Limited will not be held liable for personal injury, loss, or damage unless caused by proven negligence.

● Students are responsible for ensuring they are physically fit to participate and must disclose any medical conditions that may impact their training.

9. Data Protection & Privacy

Warrior Spirit Health & Fitness Limited complies with the UK GDPR and Data Protection Act 2018.

● Personal data collected from students is used solely for membership, safety, and communication purposes.

● Data will not be shared with third parties without consent unless required by law.

● For more details, please refer to our Privacy Policy.

10. Complaints Procedure

If you have a complaint, please follow the procedure below:

● Raise concerns informally with the instructor or club manager.

● If unresolved, submit a formal complaint in writing to Warrior Spirit Health & Fitness Limited via email or post.

● If the complaint relates to safeguarding or is not resolved, it can be escalated to BMABA’s Safeguarding Team via safeguarding@bmaba.org.uk or by calling 01798 306546.

11. Amendments & Updates

Warrior Spirit Health & Fitness Limited reserves the right to update these Terms & Conditions as necessary. Any significant changes will be communicated via email or posted on our website.

12. Acceptance of Terms

By training with Warrior Spirit Health & Fitness Limited, you acknowledge and agree to these Terms & Conditions.

For any questions, please contact Warrior Spirit Health & Fitness Limited at hello@warriorspiritma.co.uk.